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A big wedding and a good wedding are different things

Price it however you price it, then take out the team, the travel and the days. What is left is the only number that tells you whether to take the next one.

The deal
Vendor spend only. Leave your own fee out of this figure.
How you charge
Set this to zero if you do not take commission, or if you rebate it.

What it costs you

Salary divided by working days, or what you pay a freelancer.
Recces, hotels, printing, samples, anything you cannot bill on.
Recce to final settlement. Be honest, this is the whole point.
What you keep Percentage
  • Planner fee  ₹0
  • Vendor commission  ₹0
  • Gross revenue  ₹0
  • Team cost  ₹0
  • Travel, stay and materials  ₹0
Net margin ₹0
Net margin 0%
You earn per day ₹0
Fee as % of budget 0%
Break even fee ₹0

Enter a budget to see what the wedding pays you.

The catch

Now do that for the other four weddings

One wedding on a calculator is arithmetic. Five running at once, each with its own team days, advances and vendor payments, is the job. WedPlan tracks budget against actual spend per wedding so the margin is visible in March, not in June when it is too late to fix.

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Questions

Before you ask

What do wedding planners in India charge?

Three models dominate. A percentage of the wedding budget, typically 8 to 15 per cent, with the higher end on smaller weddings where the work does not shrink with the budget. A flat fee agreed up front, common when the family wants cost certainty or the budget is likely to move. A hybrid of a smaller retainer plus a percentage, which protects you when a wedding gets cancelled or scaled down after you have already done the work. Many planners also earn vendor commission on top, usually 5 to 10 per cent of vendor spend.

Why is my wedding planning business busy but not profitable?

Almost always because the fee is measured against the wedding budget rather than against the days it consumes. A large wedding at 10 per cent looks excellent until you count the sixty days your team spent on it, at which point the day rate can fall below what a freelance coordinator charges. Work out the net margin after team cost, travel, stay and materials, then divide by days committed. The day rate is the number that tells you whether the wedding was worth taking, and it is the number most planners never calculate.

Should a wedding planner take vendor commission?

It is standard practice across India and it is legitimate as long as it does not distort your recommendations. The commercial risk is subtler than the ethical one: commission is the least reliable part of your revenue because it depends on which vendors the family finally picks and whether each one pays. Build your business so it survives on fee alone, and treat commission as upside rather than as the plan.

What net margin should a wedding planner aim for?

Aim for at least 30 per cent net after team cost and direct costs, and treat anything below 15 per cent as a warning that the wedding is subsidising itself. Remember that this margin still has to cover your office, your software, your marketing and the weeks between weddings when nothing is coming in. A wedding at 12 per cent net is not a small profit, it is usually a loss once overheads are allocated.

Does this calculator save or share my figures?

No. Everything runs inside your browser. Nothing is sent to a server, stored, logged or exported, and there is no sign up. Close the tab and it is gone. This one is your own commercial data, so it never leaves your machine.

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