Starting With WedPlan? Powerful Guest Data Import Facility

Most people who see a demo of WedPlan in 2026 are quickly impressed by the efficiency it brings to planning and managing a wedding. But almost everyone has the same first worry: “How do we get our entire contact list into the software? That sounds like a Herculean job.” Let us put your mind completely at ease — it is genuinely easy, and it takes minutes, not days.

WedPlan includes a powerful guest data import facility, built around a sophisticated field mapper that intelligently matches the columns in your file to the right fields in WedPlan. Type fname and it knows that belongs under “First name.” If it cannot guess a match, you simply drag and drop the column to the correct field. Nothing is imported until you have reviewed and confirmed every match, so you stay fully in control.

Import from Excel or Google Sheets

If your contacts live in one or more Excel or Google Sheets files, you can bring them into WedPlan in about two to five minutes. The import function reads your columns, the field mapper lines them up with the right fields, and you confirm. Done.

Import from Outlook, a CRM or any database

Using MS Outlook, a contacts app or a database? Just export your data to CSV format and import it into WedPlan using the same map-and-import process. From export to fully imported list usually takes around five minutes at most.

Importing multiple lists is no problem

Real weddings rarely have a single tidy list. You might have separate files for clients, close family, friends and overseas guests — and that is completely fine. Import them one by one, and they all sit ready in WedPlan for you to start selecting invitees for each function. Your data stays organised from day one.

Still using paper diaries?

If your contacts are still in paper diaries, you will need to type them in once. But the tremendous convenience that follows — instant access, quick updates, and the ability to let helpers see the same up-to-date information — makes that one-time effort more than worth it.

Get started in minutes

So if you have been hesitating to adopt software like WedPlan purely out of fear of data-entry work, rest assured: it is far easier than you imagined. Request a free demo and try the import facility for yourself — or view our pricing plans to choose the right option for your wedding.