Category Archives: Wedding Planning Software

Crazy offer for Wedding Planners – Call for Details

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Are you still planning client weddings with the good old Excel?

Your business is to provide a great experience to your clients, not struggling with Excel. Doing it the hard way only gets you more frustrated and leaves a scope for damning errors.

Move up to the shining new tool – WedPlan.

Software for Wedding PlannersWedPlan helps you to plan and manage the complete wedding through a modern, efficient software that your entire team can use together – 24×7 from anywhere in the world. This frees you to focus on serving your clients (what makes you money).

Take a demo and see how you can move to the fast lane – easily and without spending a fortune! Visit www.WeddingPlanning.in

Shhh… We have an offer you simply cannot refuse. Ask Arun (9831027107) about it.

 

Customer Testimonial: Adhiraj Didwania

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The best reward for a software publisher is a good customer testimonial. I am happy to share the one received from Adhiraj Didwania.

“I subscribed for the WedPlan service in August 2015 for my wedding which was coming up in January 2016. WedPlan made my wedding planning very structured, and its well-planned and meticulous features never gave me an opportunity to miss out on any detail whether it is ceremonies, gifts, events, vendors, card distribution etc.

Foreseeing my marriage in early 2015, I had already started preparing a detailed guest list on Microsoft Excel with my parents but the comprehensiveness which WedPlan allows in its own data of guest list is simply amazing. It allows one to go into great details such as providing individual preferences and facilities for guests, setting reminders about serving them on certain dates and occasions etc.

WedPlan’s interface is pleasing to the eye, easy-to-use, comprehensive and easily accessible across mobile devices. Further, on incurring any difficulty, the WedPlan team, especially the founder, Arun-ji is just a call away from fixing one’s issues. The team indeed is very proactive and understanding and it is a pleasure to work with them. The WedPlan team is kind enough to follow-up on its services regularly and this made me appreciate their services very, very much.

I would highly recommend WedPlan to all, especially non-tech-savvy individuals because they will be really surprised as to how easy this software will be to use practically and allay the tension and feverish nervousness in the midst of executing a big, fat Indian wedding.”

Thanks Adhiraj. We will continuously strive to make clients like you happier 🙂

The free, no-obligation demo can be requested here.

Common Mistakes in Planning Indian Weddings

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Indian weddings are elaborate and require extensive planning. Small slip-ups can come in the way of flawless fun and guest satisfaction. Most mistakes happen because you are getting too much stressed looking after everything yourself. Careful planning and timely execution can help in a big way.

Let’s look at some of the common goof-ups and bloopers which have the potential to undo your hard work, leave you embarrassed or your guests disappointed.

Budget considerations: You must draw up a carefully thought-out budget with broad and detailed views. But we Indians are so often found guilty of it. The moment you let emotion take precedence over your rationale, know that you are in for trouble. You need to deliberate and match your expectations with available resources at every point and plan accordingly. Plan a budget effectively and save yourself from over-blowing it.

Consult all stakeholders: Consult all stakeholders like the bride (or the groom), your own family and close friends for new ideas and get a draft budget. Some areas will need you to loosen the purse strings to get the wow factor while you can sit tight in other areas. If you have hired a wedding planner, he/she can give you an idea of the expenses involved in the different aspects.

Don’t miss out on an important guest: Ah! This is such a real threat to so many Indian weddings. We tend to miss out on some important family members or business associates. Start building your guest list early and refine often. Approach the list group wise like own family, maternal side, paternal side, in-laws, business associates, clients, vendors etc. Keep in mind that you will end up adding at least 25 guests to the list at the last moment.

Create separate guest lists for various events: Every guest is not invited to every event. You need to mark guests event wise. So you may be inviting 300 guests in one event and 800 in another.

Invite your guests as early as possible: It is only natural that you would want your closest friends and relatives to be available for your nuptials. They should be informed about the wedding schedule as early as possible. Cards are sent much later but you should send “block your date” notices early so that they can make their plans. Outstation guests have to book tickets which become costlier if not booked early.

Request R.S.V.P: This is still not very popular in India but the concept has many advantages. You can get a fair idea of how much accommodation you need for outstation guests. You can request RSVPs in email invites. Call and confirm with those who have not responded to the emails.

Steer clear of busy vendors: Popular vendors are busy. They will have multiple assignments on the day of your events. However, you must ensure that they personally supervise your functions or appoint a senior level guy who can take quick, on the spot decisions when needed.

Don’t feel shy to negotiate rates with your vendors: We are often too shy to ask for discounts or negotiate rates with our vendors. Most vendors keep some margins to reduce rates on request. However don’t squeeze them so much that they are forced to cut corners.

Constantly follow up with your vendors: You need to be regularly updated on the progress of the different activities status and take note of any impediments that the vendor may be facing.

Work closely with your makeup artist: The bride and the groom need to discuss the planned make-up in sync with the wedding dress. This will result in a harmonious look. If you are not well-rested, no makeup in the world can make you look gorgeous.

Give enough time to your photographer: The photographer needs to meet your family people a few times so that he can identify all the members fairly well. This will ensure he can take good shots and cover them well during the different ceremonies.

Discuss beforehand the songs your DJ would play: It is very common for us to appoint a DJ for the wedding. You should review and / or guide him about the mood you want to build up and he should be guided as to which songs to play and not to play. You don’t want him playing a popular raunchy number during a wedding function.

Try to avoid inaccessible venues: The venues get booked quickly and identifying and booking venues should be done at a very early stage. Some great venues may become a misfit during different seasons. A lovely outdoor venue will be useless in the hot summer season while a low-lying venue will be inaccessible during rains. Transport connectivity & parking facility are also important considerations.

Ensure that your venue has the basic amenities: A lot of venues don’t have proper basic amenities. It would be prudent to check whether it has standard washrooms and lavatories, first aid kits and proper security arrangements in place. If your venue lacks these amenities and the management cannot help, you should make those arrangements from your end or have some backup options.

Check whether your venue has a separate antechamber for the bride: This is a very important requirement which is often overlooked. A bride needs a small private chamber to freshen up, rest her back or just catch up in private with her mom or sister for a word or two before or after the wedding, away from the glare of the camera and the prying eyes.

Familiarize yourself with the venue beforehand: It is extremely important that you and close members of your family visit the venue multiple times before the wedding. You should know the venue like the back of your hands. You should know which stall has been put up where and which room is for what purpose. Don’t act like a ‘guest’ in front of your guests on the all important day.

Make proper seating arrangements: A lot of times we forget to make proper seating arrangements for our guests. Often, there are kids, expecting mothers, elderly as well as sick guests who may be inconvenienced by the lack of enough seats. Have enough number of chairs and importantly get them placed strategically so that they can be availed easily.

Try to have backup plans: The most important advice that I give to all my clients and friends is – don’t leave anything to chance. If you are hosting your wedding in an open space, make plans for unexpected weather. Don’t let it play spoilsport. If you are having a destination wedding, arrange for transport facilities to take your guests around. Don’t hope for things to fall in place on their own. It is always wise to be prepared for any kind of contingency.

Monitor your buffet spread: Start the buffet a little early so that the guests who are in a hurry can be served. Ensure that the food is hot and the containers are regularly refilled. The guests should not be kept waiting for food to arrive once a container in the counter has been emptied. If your guest list is primarily non-vegetarian with a few vegetarian invitees, there have been instances where not enough attention has been paid to the vegetarian stalls.

Delegate duties to responsible members of your family: You cannot manage it all alone. Assign responsibilities of different departments and functions to family members and friends. Review the progress regularly though.

Attend to all your guests. Some guests are super-special. However, you should personally attend to each of your guests. Ensure that they are comfortable and enjoying the rituals. Ask those close to you to be vigilant and see that no guest leaves unattended or dissatisfied.

Drink enough water and follow a proper diet: So often we stop eating properly before an important event in our life because we are so tensed. This is just the time when we should be eating a good diet and having enough water.

Feel happy and wear it on your face: Marriage is a happy union of two souls. Always wear a radiant smile on your face. Make your guests feel comfortable. Drown in the gaiety. Happiness is infectious. If you look happy, people around you will be happy too. Don’t sit with a stressed or grumpy look.

I wish you all the best for your wedding and hope that you don’t get anxious or nervous. I also recommend that you take help of a professional and reliable, end-to-end wedding management software, WedPlan. With this, managing the logistics become easier and you can focus on the creative aspects and most important – the occasion.

 

 

Punjabi Hindu Weddings – Fun-filled Rituals which Enthrall

Punjabi Hindu weddings are loud and extravagant.” Really? This is a common perception that the world has about them. But I have a different view. Are they a fun-loving race? Yes, but so are most of us. Only that they are probably a bit more expressive than some of the other Indian ethnic races. I will discuss their wedding rituals to establish my point.

You would never find the mood sombre even at such a solemn occasion. There is a dazzling array of colors on display, beautiful ladies decked up in designer lehenga-cholis and heavily embroidered sarees and handsome gentlemen in sherwanis and expensive branded suits. Continue reading

WedPlan Software: Not Only for Indian Weddings

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“Is WedPlan useful for planning and managing only Indian weddings?” This is a question which is often asked by our foreign clients and prospective customers. The answer- “WedPlan can make planning any wedding much easier; not only the big, fat Indian weddings.”

Most of the complex planning and management issues of weddings across the world are similar. We developed this software with the belief that complex problems require simple solutions.

Let us see some common challenges of planning a wedding and how WedPlan solves them:

Guest Data Management

Probably the biggest challenge of them all. You will suddenly recall one more name just at the last moment and need to update all lists quickly. Including them in the invitee list, getting an updated count and like. Easy-peasy with WedPlan. And completely secure too.

E-invites Management

Sending e-invites in keeping with the current trends? WedPlan lets you send personalized e-invites to your guests with an optional RSVP option. Your guests can just click on the button in the email and update their RSVP status.

Scheduled Text messages

WedPlan lets you send text (SMS) messages on a pre-defined schedule with smart lists. All new guests added till the time of sending the text get included in the list automatically.

Integrated Task Manager

Wondering how to keep track of the 1000s of tasks related to the event plans? We have got you covered. WedPlan includes a fully integrated team-based task manager so that you can assign tasks to your friends and family members who are helping you with the arrangements.

Budget Planning

You need to plan the budget for your wedding, right? WedPlan will make the cost calculations and budgeting process much easier than using clumsy Excel sheets where you need to set formulae for everything.

Events Calendar

WedPlan includes an event calendar that shows all the events in a nice calendar view including the ceremonies, arrival and departure records for the outstation guests. Now you can have complete peace of mind and stay organized.

Vendor Management

WedPlan helps you to record venue and vendor details in a common location, easy to recall and look up whenever you need it.

Anywhere, Anytime Access

The software can be used from anywhere, at any time and you just need a browser and an Internet connection. Superb option for a multi-location situation where the different people helping in the planning are in diverse cities or even countries.

All these facilities make WedPlan a truly “global” product. 

There are so many more things you can do through this online wedding planning software. Check them out for yourself. Take this no-obligation, FREE DEMO and discover the pleasure of convenience and power.

 

7 Ways WedPlan Beats Excel for Wedding Planners

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wedplan-beats-excel

Are you planning a wedding for your family member? Or a client? Thinking of using Excel to manage the entire show? Stop using outdated tools and move up to the latest.

Introducing WedPlan!

Check out these 7 ways WedPlan beats planning with Excel hands down. Continue reading

Wedding Planners Ahoy! Meet WedPlan

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As a professional wedding planner, you very well know the 1000s of minute details required to plan and organize a wedding in India. Sometimes, even for a professional team, it’s pretty unnerving. Our wedding planning software, WedPlan has special advantages for professionals like you! Continue reading

Bengali Wedding Rituals: Tradition Coupled with Fun

Bengali Wedding RitualsThose of you who have had the good fortune of witnessing a Bengali wedding from the start to the end would surely agree that it is a visual delight. Bengali Hindu weddings like most other Indian weddings are a blend of traditional customs and rituals with a touch of modernity.

These weddings are full of color and vivacity. Also a marriage leads to reunion of family members and old friends. New relations are made and old ones get further strengthened. In a way, a marriage signifies the beginning of a new journey not just for the couple but for the entire clan.

Bengali weddings usually are not opulent (although flashy or gaudy are probably more apt words!) but require elaborate preparations to perform the many rituals with precision. Sometimes it could also be physically demanding.

For hassle free planning and management of Bengali weddings, check out WedPlan.

Let me walk you through some of the common rituals and traditional ceremonies we see in Bengali weddings. Continue reading

Data Security in WedPlan

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“How secure will be the data that I enter while using this service?” The data security is a pertinent concern in the minds of many prospective clients of WedPlan.

Data Security in WedPlanWe have a very strict privacy policy and take all reasonable precautions to safeguard your data that you enter while using the service. We do not directly contact your guests for any marketing purpose or send any business offers to them. All communication we send to them is on your behalf – record updation, greetings or invitation.

We use secure transport layer HTTPS at WedPlan, which eliminates the chance of snooping while you are accessing the site. The data is also frequently backed up at the server level.

When you register for requesting the access to the online demo, you provide us your phone number and email id. But the information stays safe with us and under no circumstances do we share it with any of our other clients or third party businesses. We might follow up with you only when new offers and updates are released or to send requested information.

While we have an effective backup provision at our end, as a best practice, you should also periodically backup your data through the export data option.

For a hands-on experience of the convenience, sign-up for a FREE demo of WedPlan today. There is no obligation to buy 🙂

Wedding Portals – All Resources at One Place

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Do you have a marriage in your family? Yourself getting married? Congrats! But are you a little-worried thinking about the complexities of planning & managing the wedding arrangements? Lots of help is available on the Internet.

There are several wedding portals online, like www.theknot.com, that list 1000s of resources related to all aspects of the wedding like gift shops, boutiques, jewelers, photographers and decorators. You can check their contact details, work samples and past references to help you shortlist a few from each category. Once you have a few names, you can talk to them individually and settle on the ones you want to work with.

Most of us have some pet shops where we always buy from. However checking out the blogs on these portals helps us to identify the latest trends and themes that we can adapt based on our budget to give our event the special touch.

Getting to know about a large number of vendors in different sectors, all from one place while sitting in your drawing room or bedroom can shave off days from the vendor selection and short-listing activity. You can then discuss the specifics and thrash out a plan for everything within your budget.

We used to buy our dresses from a certain shop but when we came across new boutiques from these portals and tried some of them out, we were pleasantly surprised to learn about new styles we had not considered before. Need elegant gift boxes for distributing sweets? You got it. Trendy invitation cards? Sure. Need help to plan the exotic honeymoon? You are covered.

You can even locate a good wedding planner if you want to outsource some of the running around and want to pass on creative design to someone specialized. The planners take a certain percentage of the total wedding budget but stand by you at every stage guiding you on creative aspects and doing all the legwork.

Then, there are portals like www.myshaadi.in, which allow you to create wedding sites for the couple to share stories of how they met and how the love blossomed. You can also upload event photos for the benefit of those who could not attend the events in person due to health issues or prior engagements.

You may also check out WedPlan software that allows you to plan and manage the end to end logistics of the marriage including guest lists, invitations, email & SMS invites, arrival & departure schedules, budget tracking, sweets & gifts’ distribution and all other activities.

The wedding portals and the planning software make an ideal combination and can spare lots of time for you to spend with family & friends.